Share assets to your phone and drop files into Beav

This requires a desktop version with asset sharing and updated file drop support. The feature has not been released yet; desktop file drops and iPhone and Android downloads still need device verification.

Share an asset to your phone

1. Open Knowledge Base → Content Assets on the computer.
2. Hover over a local file or folder card and click Share to Phone to display a QR code.
3. Connect both devices to the same Wi-Fi. A wired computer connection to the same local network also works.
4. Scan with your phone camera and open the pickup page in the system browser to view or download the file.

Every Share to Phone button uses a phone icon. In an asset image preview, the close, download, and phone-sharing buttons sit outside the image on its right, without covering it. This preview layout applies to desktop source containing the 2026-10-05 update; desktop visual verification is pending. Shared and remote spaces do not offer local phone sharing.

Images can be viewed and saved in their original form. Audio and video can be played or downloaded. PDFs, Office documents, text, and other files download in their original format. Folders and composite assets download as ZIP archives with their subfolders intact. Extract them in your phone's file manager. Folder sharing excludes hidden files and rejects symbolic links. Total file content is limited to 4 GB, with up to 2,000 folder entries and 32 levels; split larger selections.

Under Manuscripts, source documents and package cards also have a sharing button. A source document downloads as a document. A package includes public copy and declared publication images, using the existing 100 MB image limit. Internal records and private working files are excluded. The virtual Manuscripts entry browses your library; it does not export the entire library.

Expiry and ending a share

Links last 30 minutes. Anyone holding a link can download without phone-upload pairing, so use a trusted local network. Keep the computer awake and Beav running. Closing the QR dialog keeps pickup available; End Sharing, leaving the corresponding asset view, or exiting Beav ends it. Editing the original file does not change an existing snapshot; share again for an updated copy.

You can also use Copy Link within the same local network. Use Regenerate after expiry. Shared and remote spaces do not currently offer local asset QR sharing.

Drop computer files into the asset library

1. Open the destination space's Content Assets root or a folder you want to save into.
2. Select one or more files in Finder or Windows File Explorer.
3. Drop them onto the asset content area, wait for import, and check the resulting cards.

Ordinary folders import copies directly, keeping the computer's original files. Name collisions are renamed automatically rather than overwriting assets. Images, video, audio, PDFs, text, Office documents, and other ordinary files are supported. Dropped folders use the existing scan. If that scan is truncated, Beav asks you to split the selection instead of silently importing only part of it.

Product and character collections keep their naming or organizing steps. The virtual Manuscripts view does not accept external files. Remote spaces continue to use their existing Import button. Preparation and commit are bound to the original space and folder; after switching destinations, drop the files again.

If something fails

• No response to a drop: drop onto the asset content area, close an existing naming dialog, and wait for the current import to finish.
• Unreadable original: restore the file location or permissions, then try again. Split deep or large directory selections.
• Sharing cannot start: wait for saving to finish, remove symbolic links, or split the folder by size or entry count.
• The pickup page will not open: keep the computer awake and check local network reachability, guest Wi-Fi isolation, VPNs, and firewalls. Allow Windows access only on trusted private networks.
• Downloads fail inside WeChat: use the system browser. Find documents and ZIP files in the phone's file manager. Saving to Photos depends on the browser and operating system.

Revoking a browser's phone-upload pairing does not end an asset pickup link. Use End Sharing in the asset dialog to stop pickup.

Related: Upload note links from your phone, Images, video, and audio.